Legal Obligations for Employer Recordkeeping
We live in an electronic world. Everyone wants to go green. While employers can keep records electronically, there are legal requirements as to go about keeping these records electronically. It might be tempting to just keep the records indefinitely. Keeping records indefinitely, however, is costly and could hurt you later in court. How do you maintain these records and destroy them properly when they are no longer needed?Areas Covered How to keep records electronically?What should be in a recordkeeping policy?How do you keep records under the Electronic Signatures in Global and National Commerce Act (ESIGN)?Uniform Electronic Transaction Act Agency requirements for employment recordProper destruction of recordsWho Should Attend Human resource managers, human resource generalists, IT professionalsWhy Should You Attend Oops! The Department of Labor has just notified you that you are being audited. You scramble to make sure that you have complied with all DOL regulations. Or, even worse, a document that is very important in litigation where your company is being sued was inadvertently destroyed. How are you going to destroyed documents you no longer need? How are you going to prove to judge that while this document is possibly relevant, it was destroyed in good faith? Topic Background It seems that every agency has recordkeeping obligations – whether it be the EEOC, the DOL, the IRS, etc. Employers who fail to keep these records can face hefty fines.
Single
We live in an electronic world. Everyone wants to go green. While employers can keep records electronically, there are legal requirements as to go about keeping these records electronically. It might be tempting to just keep the records indefinitely. Keeping records indefinitely, however, is costly and could hurt you later in court. How do you maintain these records and destroy them properly when they are no longer needed?
Areas Covered
- How to keep records electronically?
- What should be in a recordkeeping policy?
- How do you keep records under the Electronic Signatures in Global and National Commerce Act (ESIGN)?
- Uniform Electronic Transaction Act
- Agency requirements for employment record
- Proper destruction of records
Who Should Attend
Human resource managers, human resource generalists, IT professionals
Why Should You Attend
Oops! The Department of Labor has just notified you that you are being audited. You scramble to make sure that you have complied with all DOL regulations. Or, even worse, a document that is very important in litigation where your company is being sued was inadvertently destroyed. How are you going to destroyed documents you no longer need? How are you going to prove to judge that while this document is possibly relevant, it was destroyed in good faith?
Topic Background
It seems that every agency has recordkeeping obligations – whether it be the EEOC, the DOL, the IRS, etc. Employers who fail to keep these records can face hefty fines.