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Best Practices for HR Ensuring Confidentiality of Medical Records

Human resource professionals are entrusted with keeping employees medical records confidential. There are many related but different federal laws that have medical record confidentiality provisions. What is a medical record under one law that may not be a medical record under another law? To fully comply one needs to be not just familiar with but proficient with the various employment laws and the need for medical records. Further state laws such as workers compensation also play a role. Further, there might be a need to share the worker's medical records.In this webinar, we will explore the duties to safeguard records including the followingWhat is a medical record that I must keep confidentialAre employers subject to HIPAAWhat duties do I have under the FMLA to safeguard recordsCan an employee claim that he was retaliated against under the FMLA if his medical condition is disclosed to third partiesWhat must be kept confidential under the ADAWhat is GINA does it apply to me and what must I not discloseHow do I set up policies to limit medical record disclosureCan In disclose records for workers compensationAreas Covered When Does HIPAA Apply to EmployersRequesting Protected Health Information (PHI)Safeguarding PHIResponsibilities for medical records under the FMLAResponsibilities for medical records under the ADAResponsibilities for medical records under GINAResponsibilities for medical records under workers compensationPutting PHI Policies in PlaceCourse Level - Basic and IntermediateWho Should Attend Compliance OfficersHuman ResourcesCFOsOffice ManagersCompany PresidentsEmployers and Business OwnersHiring ManagersHR Managers/SupervisorsRisk ManagersIn-House CounselWhy Should You Attend Successfully navigating through various employment laws can be difficult. It is one thing to know that employees have different rights under the Family MedicalLeave Act than under the Americans with Disabilities Act. But what about the employer's duty to safeguard the confidentiality of employees medical records. Did you know that under the ADA the employer must safeguard medical records even though there is no medical diagnosis or treatment on the paper and it isn’t even from a health care provider? What are the various laws and what is the employer responsibility? Can the employer be sued for disclosing medical information that it should have kept confidential? In this webinar, we will explore these issues and you will have a better understanding of some of these laws and the obligation to safeguard Medical information.


Human resource professionals are entrusted with keeping employees medical records confidential. There are many related but different federal laws that have medical record confidentiality provisions. What is a medical record under one law that may not be a medical record under another law? To fully comply one needs to be not just familiar with but proficient with the various employment laws and the need for medical records. Further state laws such as workers compensation also play a role. Further, there might be a need to share the worker's medical records.

In this webinar, we will explore the duties to safeguard records including the following

  • What is a medical record that I must keep confidential
  • Are employers subject to HIPAA
  • What duties do I have under the FMLA to safeguard records
  • Can an employee claim that he was retaliated against under the FMLA if his medical condition is disclosed to third parties
  • What must be kept confidential under the ADA
  • What is GINA does it apply to me and what must I not disclose
  • How do I set up policies to limit medical record disclosure
  • Can In disclose records for workers compensation

Areas Covered    

  • When Does HIPAA Apply to Employers
  • Requesting Protected Health Information (PHI)
  • Safeguarding PHI
  • Responsibilities for medical records under the FMLA
  • Responsibilities for medical records under the ADA
  • Responsibilities for medical records under GINA
  • Responsibilities for medical records under workers compensation
  • Putting PHI Policies in Place

Course Level - Basic and Intermediate

Who Should Attend   

  • Compliance Officers
  • Human Resources
  • CFOs
  • Office Managers
  • Company Presidents
  • Employers and Business Owners
  • Hiring Managers
  • HR Managers/Supervisors
  • Risk Managers
    In-House Counsel

Why Should You Attend

Successfully navigating through various employment laws can be difficult. It is one thing to know that employees have different rights under the Family MedicalLeave Act than under the Americans with Disabilities Act. But what about the employer's duty to safeguard the confidentiality of employees medical records. Did you know that under the ADA the employer must safeguard medical records even though there is no medical diagnosis or treatment on the paper and it isn’t even from a health care provider? What are the various laws and what is the employer responsibility? Can the employer be sued for disclosing medical information that it should have kept confidential? In this webinar, we will explore these issues and you will have a better understanding of some of these laws and the obligation to safeguard Medical information.